12-gallon black storage tote bins with yellow lids

Unlocking Organization: Using QR Codes for Your Storage Bins

Written by: Devin Hughes

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Time to read 8 min


INTRODUCTION


In today's fast-paced world, efficient storage solutions are essential for maintaining an organized home or business. SafeRacks storage bins have already revolutionized how you store your items, but did you know you can enhance their utility with the power of QR codes? By integrating QR codes into your labeling process, you can easily catalog and locate your belongings, transforming your storage strategy into a guided organization system. In this post, we'll explore how to use QR codes to label your SafeRacks storage bins, providing you with a modern, efficient storage method that empowers you to take control of your space with confidence.


Why you can trust us:

  • Our team of dedicated storage experts have a deep understanding of organization and storage solutions

  • Our commitment to customer success 

  • Our well-informed advice and practical tips are grounded in real-world experience

Why Choose QR Codes for Storage Bins


Remember how we used to write on bins with markers, only to have the text fade faster than our New Year's resolutions? Or those label makers that were fun for about five minutes until we ran out of tape? QR codes are like those solutions' cooler, more reliable cousin.


Here's why they're a game-changer:

  • They're basically magic sticky notes that never fall off: Unlike traditional labels, QR codes can store entire inventories of what's in each bin
  • They're update-friendly: Changed what's in the bin? No need for new labels – just update the digital list
  • They're searchable: Want to find every holiday decoration you own? Just search your QR code database instead of opening every bin labeled "Christmas???"
  • They're phone-friendly: Because who doesn't have their phone within arm's reach these days

Getting Started: It's Easier Than Making Coffee

1. Choose Your QR Code Creator:There are tons of free QR code generator tools out there, so pick one that works best for you. A few popular options:

  1. Google Drive: If you already use Google Drive, you can easily create a simple spreadsheet and generate QR codes from the links. This is a great no-frills option.
  2. Dedicated QR Code Apps: Apps like QR Code Generator, QR Stuff, and Flowcode offer more customization if you want to get creative with your codes.
  3. Online Generators: Sites like QRCode Monkey, Free QR Code Generator, and Beaconstac let you generate codes without downloading anything.
  4. The key is finding a tool that's user-friendly and fits your comfort level, whether that's a minimalist spreadsheet or a more advanced QR code designer.

2. Create Your Digital Lists: Next, make a spreadsheet, document, or note for each storage bin. List everything inside in detail, including:

  • Exact contents ("3 boxes of holiday ornaments, 2 old board games, 1 dusty disco ball")
  • When you stored the items ("Christmas decorations from 2021")
  • Any helpful notes ("This bin is full of Sarah's sentimental stuff she refuses to part with")
  • Don't worry about being too thorough - the more info you include, the easier it'll be to find things later! And if you're not a spreadsheet person, you can use a note-taking app like Evernote or Google Keep instead.
  • Pro Tip: If you prefer the look and feel of physical labels, you can always create your digital lists in a word processor or design program and print them out. That way, you get the best of both worlds - a physical label and a digital record.

3. Generate Those QR Codes: Once your digital lists are ready, it's time to turn them into scannable QR codes.

  • Most QR code generators will let you enter a URL, text, or other content, and they'll spit out a corresponding code for you to save or print.
  • If you're using a spreadsheet in Google Drive, you can actually generate QR codes directly from the link to each sheet. That way, you don't have to copy-paste anything. 
  • Don't have a clue how to create a shareable link? No problem! Most QR code tools have built-in tutorials to walk you through the process step-by-step. Or, just watch the video above!
  1. And if you're really stuck, just ask a tech-savy friend for some help!

4. Stick 'Em On: The final step is attaching your QR codes to the physical storage bins. You've got a few options here:

  • Printed Labels: If you want a sleek, professional look, you can print your QR codes onto adhesive labels. This works great if you have a label maker or can use standard shipping label templates.
  • Regular Paper: For a quick-and-easy solution, just print your QR codes on regular paper and tape or glue them to the bins. Clear packing tape works wonders to keep them secure.
  • Reusable Labels: Some QR code apps offer weather-resistant, reusable labels you can stick on and remove as needed. This is perfect if you tend to shuffle bins around.
  • The key is finding a method that works for your storage setup and personal preferences. Don't be afraid to experiment until you land on a system that makes your life easier.

5. Scan 'Em Up:To scan your QR codes, simply open the Camera app on your smartphone device and point it at the QR code on the storage bin label.

  • The camera will automatically recognize the QR code.
  • Once the QR code is scanned, a notification will appear at the top of the screen.
  • Users can tap on this notification to view the information linked to the QR code, which will display a list of the items stored in that particular bin.

1. LABELING STORAGE BINS EFFECTIVELY

Effectively labeling your SafeRacks storage bins with QR codes involves a few strategic steps. First, categorize your items into logical groups and assign each category a unique QR code. This step is crucial for maintaining an organized and easily navigable storage system. This code should be easily scannable and placed in a visible location on the bin.


When creating QR codes, use a reliable generator that allows you to input detailed information such as the contents, date of storage, and any special handling instructions. This level of detail makes it easier to manage your belongings without needing to open each bin.


Additionally, complement QR codes with clear text labels. This dual-labeling system provides an immediate visual cue about the bin's contents and offers a backup if scanning isn't possible at the moment. Regularly review and update labels to reflect any changes, ensuring that your storage system remains both accurate and efficient over time.

Person sticking QR code on bin
This image was created by the author in Midjourney 

2. The "Why Didn't I Do This Sooner" Benefits

Since implementing this system, I've:

  • Found my kid's specific LEGO piece in under 2 minutes (parent of the year award, please!)
  • Stopped buying duplicate Christmas decorations because I actually know what I have
  • Gained the reputation of "that organized person" among my friends (if they only knew about my junk drawer...)
  • Saved countless hours of rummaging through bins

"A place for everything, everything in its place."

Benajmin Franklin

3. Final Tips From a Reformed Storage Chaos Queen

Picture this: You're moving houses, and the movers ask what's in each box. Instead of mumbling "uhh, stuff?" you confidently scan each of your storage bins and give them detailed inventories. I'm not saying it'll make moving fun, but it definitely makes it less of a headache! Or how about when your partner asks where their old college t-shirt collection is? Instead of saying "I think it's in one of those bins... maybe?" you become a storage wizard: "It's in bin #7, third shirt from the top, right between the Spring Break '05 and Computer Science Department shirts!"

  • Keep it simple: Don't overcomplicate your categories. "Kitchen Stuff" is fine; you don't need "Papers About the Time I Thought About Buying a Food Processor"
  • Update as you go: Taking something out? Update the list. Future you will be so grateful
  • Back up your digital lists: Because technology likes to remind us it has a sense of humor sometimes
  • Share access: Make sure family members can access the QR codes too, unless you enjoy being the family's personal storage GPS
Organized garage featuring storage bins labeled with QR codes
This image was created by the author in Midjourney
Close-up shot of QR code on phone
Image by Gerd Altmann from Pixabay

The Bottom Line

Listen, I'm not saying QR codes for storage bins will change your life... but they kind of will. They're like having a tiny, organized librarian living in your phone, ready to tell you exactly where everything is at a moment's notice.


And the best part? The next time someone asks you where something is, you get to do that cool "let me scan this real quick" move that makes you look like you've got your life together. (We can keep the messy junk drawer our little secret.)


Ready to join the future of home organization? Grab your phone, pick a QR code generator, and start scanning your way to storage serenity. Trust me, your 2 AM panicked-searching self will thank you!


P.S. If anyone asks, yes, you can totally take credit for this brilliant idea at the next neighborhood barbecue. I won't tell! 😉

Frequently Asked Questions

What information should I include in the QR code?

Include a clear and concise list of the items stored in the bin, or link to a document or webpage that provides detailed information. You can also add photos for visual reference.

Where should I place the QR code on the bin?

Position the QR code on the front of the bin, ideally at eye level.

Can I update the information linked to the QR code?

Dynamic QR codes allow you to change the information linked to the code without needing to create a new one. This is done through a URL shortener or a QR code service that supports dynamic codes. Here’s how to update a dynamic QR code:

  • Log into Your QR Code Service : Access the platform where you created the dynamic QR code.
  • Find the QR Code : Locate the specific QR code you want to update in your account dashboard.
  • Edit the Link : Most services will allow you to edit the URL or information linked to the QR code. Update it with the new information or link.
  • Save Changes : After making the changes, save them. The QR code will now direct users to the updated information.

Can I use QR codes for other storage solutions?

Absolutely! QR codes can be used for any storage solution, including shelves, boxes, or even files. Just follow the same process of creating and labeling QR codes to keep track of your items.

A young woman with glasses typing at a computer

The Author: Devin Hughes

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